How to Close a Business in Quezon City?

Organisation : Quezon City
Facility Name : How to Close a Business in Quezon City?
Country : Philippines
Website : https://quezoncity.gov.ph/qcitizen-guides/how-to-close-a-business-in-qc/

How to Close a Business in Quezon City?

The process of closing or what is commonly known as retiring a business is accomplished through both the local and national government. The retiring of a business at the BIR, SEC, and DTI levels must be done through the respective units. Retiring of a business at the Barangay and LGU levels can be facilitated through this website.

Related / Similar Facility : Quezon City Occupational Permit

Requirements:
1. Formal letter of intent to close business addressed to the City Treasurer’s Office copy furnished the Business Permits and Licensing Department
2. Original copies of Tax Bill and Official Receipts worth 3 years
3. Original copy of Latest Business Permit
** If Single Proprietorship, original Affidavit of Closure with exact date of closure.
** If Partnership, original partnership dissolution with exact effectivity date of closure signed by all partners.
** If Corporation, original Secretary’s Certificate or Board Resolution on closure or transfer of business with exact date of closure.
4. Valid ID (present original and submit photocopy)
** If Single Proprietorship, valid ID of the owner
** If Partnership, valid IDs of all partners
** If Corporation, valid ID of the President
5. Barangay Certificate with exact effectivity date of closure. The Barangay Clearance and Certificate of Closure can be requested from the Barangay by submitting Letter of Request for Retirement (possibly clickable leading to a sample template of the letter).
6. BIR Certificate of Registration (present original and submit photocopy)
7. Certified Breakdown of Sales, if there are two (2) or more lines of businesses / branches and if AFS is consolidated
8. Proof of business tax payment / tax bill / permit issued by the other LGU where other operations are situated (present original and submit photocopy)
9. Latest ITR with AFS on or before closure from the last payment of business operation (present original and submit photocopy)
10 VAT Returns or Percentage Tax Returns (present original and submit photocopy)
11. Book of Accounts (to be presented upon evaluation/ actual inspection and examination)

Estimated processing time: 3 to 7 days.

Reminder:
If you have not completed the process of business closure or retirement, this means the business is still operational. And if your business is still in operation, and does not comply with the requirements, you will be penalised accordingly.

Contact Numbers of Treasury Office

Mr. Edgar Villanueva
City Treasurer
Annex Building, Quezon City Hall Compound,
8988-4242 loc. 8157

Business Retirement Section
Ms. Lorenza L. Seva
OIC- Examination Division

Atty. Rodvick Abarca
Deputy Head
8988-4242 local 8266 / 8265

Additional Simplified Procedure

Closing a business in Quezon City involves several steps to ensure a smooth and lawful process. Here’s a comprehensive guide to help you navigate the procedure:

1. Filing with the City Treasurer’s Office and Business Permits and Licensing Department (BPLD):
1. Formal Letter of Intent: Begin by writing a formal letter expressing your intention to close the business. Address it to the City Treasurer’s Office, with a copy furnished to the BPLD.

2. Required Documents: Gather the necessary documents, including:
** Original copies of tax bills and official receipts for the past 3 years.
** Original copy of your latest business permit.
** Valid ID (original and photocopy).
** Barangay certificate stating the exact closure date.
** BIR Certificate of Registration (original and photocopy).
** Certified breakdown of sales (if applicable).

3. Additional Documents: Depending on your business structure, you might need extra documents:
** Single Proprietorship: Original affidavit of closure with the exact closure date.
** Partnership: Original partnership dissolution agreement signed by all partners, with the exact closure date.
** Corporation: Original Secretary’s Certificate or Board Resolution on closure or transfer of business, with the exact closure date.

2. Processing and Clearance:
** Submit Documents: Visit the City Treasurer’s Office and BPLD to submit your completed application and documents. Pay any outstanding fees or taxes at this stage.
** Processing Time: Processing usually takes about 1-3 days. You’ll be notified via email if additional documents are needed.
** Clearance: Once approved, you’ll receive a Clearance from the City Treasurer’s Office and BPLD, confirming your business is officially closed.

3. Additional Retirals:
** BIR: File the necessary forms for business retirement with the Bureau of Internal Revenue (BIR).
** SEC and DTI (if applicable): If your business was registered with the Securities and Exchange Commission (SEC) or Department of Trade and Industry (DTI), follow their respective procedures for business closure.
** Other Agencies: Depending on your industry or permits, you might need to inform other agencies like fire department, health department, etc.