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srilankatradeportal.gov.lk Changing Company Address : Sri Lanka Trade Information Portal

Organisation : Sri Lanka Department of Customs
Portal Name : Sri Lanka Trade Information Portal
Facility Name : Changing Company Address
Applicable Country : Sri Lanka
Website : https://srilankatradeportal.gov.lk/index.php?r=searchProcedure/view1&id=32

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How To Change Company Address in Sri Lanka?

Follow the below procedure to Change Company Address in Sri Lanka

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Process Steps:
Step-1 : Hand over Company details and photos of all directors to the customs house agent
Step-2 : Uploading the Company details and photos of all directors to Sri Lanka Customs ASYCUDA system
Step-3 : Submit original documents with photocopies to Customs for the registration as an Importer or an Exporter

Documents Required To Change Company Address

Required Documentation for limited liability companies:

No.  Type Notes
1.  Request letter Addressed to the Director General of Customs
2.  Form 13 Notice of change of registered address-Obtained from Registrar of Companies
3  VAT certificate Obtained from Inland Revenue Department (Required only for Permanent VAT Holders)
4  TIN certificate Obtained from Inland Revenue Department
5  Deed or lease agreement business premises relevant to the address in the TIN certificate
6. Billing Proof relevant to the address in the TIN Certificate Water Bill/Electricity Bill/Sri Lanka Telecom Bill

Required Documentation for Sole-Proprietor & Partnership Companies:

No. Type Notes
1.  Request letter Addressed to the Director General of Customs
2.  Business Registration Certificate
3.  Address Confirmation by respective ‘Grama Niladhari’
4.  VAT certificate Obtained from Inland Revenue Department (Required only for Permanent VAT Holders)
5.  TIN certificate Obtained from Inland Revenue Department
6.  Deed or lease agreement business premises relevant to the address in the TIN certificate
7.  Billing Proof relevant to the address in the TIN Certificate Water Bill/Electricity Bill/Sri Lanka Telecom Bill

Changing your company’s registered address in Sri Lanka involves following these steps:

1. Get Board Approval:
** Hold a board meeting to discuss and approve the address change.
** Document this approval in a formal “Company Resolution”. This resolution should include the old address, new address, date of change, and signatures of authorized board members.

2. Prepare the Necessary Documents:
** Form 13: Download and complete this form obtained from the Department of Registrar of Companies (ROC). Ensure accurate details and signatures.
** Company Resolution: The original signed copy of the resolution mentioned above.
** Proof of New Address: This could be a copy of a lease agreement, utility bill, or confirmation letter from the local “Grama Niladhari” (village officer).

3. Submit to the ROC:
** You can submit the documents in person at the ROC office or electronically through their online portal.
** Pay the processing fee as per current regulations.

4. Processing and Approval:
** The ROC will verify the documents and process your request.
** Processing time is usually around five working days.
** Upon approval, you’ll receive a confirmation certificate with the new registered address.

Notes:
** If you’re changing the address within the same city/town, only Form 13 is required. For changes outside the local limits, both Form 13 and a board resolution are mandatory.
** Consider informing relevant authorities like the Inland Revenue Department (IRD), Sri Lanka Customs, and your bank about the address change.
** You can find detailed information and forms on the ROC website

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