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Organisation : Victoria Education Department
Facility Name : Kindergarten Information Management System (KIMS)
Country : Australia
Website :

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What is Kindergarten Information Management System?

A secure online system for kindergarten funding applications, data collection, and reporting. Using information collected through previous reporting cycles, Kindergarten Information Management System (KIMS) prepopulates funding allocations for each service and only requires services to update information as circumstances change.

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Funded service providers use KIMS to:
** apply for kindergarten funding for children in the years before starting school
** apply for Early Start Kindergarten funding
** update service or service provider details
** complete mandatory data collection processes
** add and update workforce information
** add and update program details
** submit declarations of eligibility for a second year of funded kindergarten
** start, re-start and end funding to a service.

How To Access Kindergarten Information Management System?

All funded service providers currently delivering a kindergarten program have access to the Kindergarten Information Management System.

Step-1 : Go to the link
Step-2 : Enter your User ID
Step-3 : Enter your Password
Step-4 : Click On “Sign in” Button.

To access KIMS, you will need a registered eduPass account. Your Organisation Administrator can:
** invite new eduPass users
** extend the access of existing users
** reset user passwords if you’ve forgotten your secret answers or PIN.

If you don’t know who the Organisation Administrator is for your organisation, or if your Organisation Administrator has left, please get in touch with the helpdesk on 1800 614 810. For more information on eduPass including how to register your eduPass account, refer to eduPass.

Application Support

The Health and Early Learning Practitioners Helpdesk is available to provide support for KIMS and eduPass. To make a request or report a problem, visit the Helpdesk Portal.

With a few simple clicks, the portal allows you to:
** log and track support cases in real-time
** access news, knowledge articles and quick reference guides
** access ‘how to’ instructional videos developed to enhance understanding
** have visibility of planned and unplanned system outages.

Annual confirmation of kindergarten program data:
** Funded service providers must confirm data about the funded kindergarten program through the annual confirmation process.
** Data about the early childhood teachers, other educators, the program and enrolments must be submitted in KIMS to complete the annual confirmation process for a service.
** Once all required data is entered in KIMS, the data for the service can be confirmed. Actual annual funding will be calculated based on this confirmed data.


Helpdesk 1800 614 810

Additional Simplified Procedure

To access the Victoria Education Kindergarten Information Management System (KIMS), you will need to have an eduPass account. An eduPass account is a secure online account that allows you to access a range of Victorian government services, including KIMS.

If you do not have an eduPass account, you can create one by following these steps:
1. Go to the eduPass website:
2. Click on the Create an account button.
3. Enter your email address and create a password.
4. You will receive an email with a verification link. Click on the link to verify your email address.
5. Once your email address is verified, you can log in to your eduPass account.

Once you have an eduPass account, you can access KIMS by following these steps:
1. Go to the KIMS website:
2. Click on the Log in button.
3. Enter your eduPass username and password.
4. Click on the Log in button.

You will now be logged in to KIMS. You can use KIMS to apply for kindergarten funding, update service or service provider details, complete mandatory data collection processes, add and update workforce information, add and update program details, and submit declarations of eligibility for a second year of funded kindergarten.

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